Temporary Events Manager, Morris Arboretum & Gardens

University of Pennsylvania Philadelphia, PA Full-time Administration / Clerical

Posted on April 2, 2024

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Temporary Events Manager, Morris Arboretum & Gardens

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title
Temporary Events Manager, Morris Arboretum & Gardens

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
The Morris Arboretum & Gardens of the University of Pennsylvania, located in Chestnut Hill, is hiring a part-time Event Manager to spearhead on-going and one-time public events. These ticketed (revenue-generating) and public (gate-driving) events will engage audiences while aligning with the Morris's missions of engaging people with the natural world.

The Event Manager will be responsible for creating, planning, and managing events throughout the year. Coordinating events will entail handling event logistics, vendor agreements, staff coordination, interdepartmental communication, budgeting, and evaluation.

Job Description

Duties include:

Devise, develop, plan, and execute ticketed (revenue-generating) and public (gate-driving) events that align with the Morris' mission while generating revenue and/or visitation. Manage event logistics and budget.
Act as on-site logistical event manager before, during and after events. Coordinate efforts of staff, volunteers, and external vendors.
Evaluate events for effectiveness, efficiency, and budgetary impact. Recommend improvements and implement changes, as needed.
Assist other departments with event planning and coordination for public-facing events, as needed.
Ensure appropriate staff/volunteer coverage at events by collaborating and communicating with appropriate departments.
Act as the main contact for internal and external stakeholders related to public events. Communicate and track event details. Coordinate activities with Marketing Department as appropriate.
Perform additional duties as assigned.

The successful candidate will:

Have at least 2-3 years of experience with all aspects of event planning, from concept to implementation. Ideally these will be public events at a cultural or nature-focused organization.
Be able to communicate and interact effectively with internal stakeholders, external vendors, and the public.
Be able to work a flexible schedule, including evenings and weekends, in order to act as the on-site manager during events.
Have strong attention to detail - able to coordinate and attend to the many aspects of multiple events.
Have a strong sense of humor. Able to laugh during stressful times or when things don't go quite right.

This is a part-time (20 hours/week), year-round position that requires evening and weekend work. The rate for this position is $20-24/hour.

Please include a cover letter with your application. You may upload it as an attachment along with your resume.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Morris Arboretum

Pay Range
$7.25 - $24.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Morris-Arboretum/Temporary-Events-Manager--Morris-Arboretum---Gardens_JR00087060

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