Executive Assistant to the Provost and Vice President of Academic Affairs
Elon University
Elon, NC
Full-time
Management
Posted on May 4, 2023
Executive Assistant to the Provost and Vice President of Academic Affairs
Requisition Number: 20122478
Type of Employment: Full-Time Regular
Number of Months:
Months Employed: June to May
Number of Hours per Day/Week: 8/40
Daily Hours: 8 am-5pm
Summary Position
The executive assistant provides the highest-level administrative support, in a high energy, fast-paced environment, to the provost and vice president of academic affairs. The executive assistant works cooperatively with the provost and members of the provost's leadership team to carry out the division's mission, strategic goals, and objectives as part of the overall university mission. This position utilizes one's skills to ensure efficient operation within the division and across the campus community.
Benefits of Working at Elon University
As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.
Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.
Employees at Elon enjoy a generous and comprehensive benefits package that includes:
Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.
Education Requirements
Bachelor’s degree and a minimum of five years’ experience in executive management support required. A master’s or professional degree with professional experience preferred.
Degree/Major:
Length of Experience:
Supervisory Experience: No
Supervisory Experience Detail
Special Skills or Experience
Prior experience in higher education supporting senior executives is highly preferred.
This position requires a good understanding of the goals and mission of the Division and a thorough understanding of programs and units within the Division.
This position requires strict confidentiality with sensitivity to critical and confidential information that will be accessed while exercising the duties and responsibilities of this position.
Applicants must be highly organized, detail oriented, adaptable to the ever-changing schedule, possess strong interpersonal skills, and at times, be flexible with hours as the provost’s schedule demands.
Special Instructions to Applicants
Applicants are urged to apply promptly.
Posting Date: 03/02/2023
Closing Date:
Open Until Filled: Yes
General Purpose of Position
The executive assistant provides the highest-level administrative support, in a high energy, fast-paced environment, to the provost and vice president of academic affairs. The executive assistant works cooperatively with the provost and members of the provost’s leadership team to carry out the division’s mission, strategic goals, and objectives as part of the overall university mission. This position utilizes one’s skills to ensure efficient operation within the division and across the campus community.
Essential Duties and Responsibilities
Administrative Responsibilities
- Provide support to the provost and vice president of academic affairs
- Draft, edit, and maintain correspondence including, compiling briefing materials, emails, memos, PowerPoint presentations, etc.
- Manage calendar and time for the provost and vice president of academic affairs including, meetings, appointments, speaking engagements, travel arrangements, etc.
- Interact professionally with senior staff members, their teams, and other internal university stakeholders as well as external stakeholders
- Communicate with the Board of Trustees, assist with writing and compiling fall and spring reports, planning committee meetings, and recording minutes
- Accompany provost and vice president of academic affairs to meetings or events when needed, to support workflow
Office Management
- Manage office flow and welcome and assist all visitors and guests
- Triage phone calls as needed
- Maintain accurate distribution lists
- Correlate voting in faculty meetings to appropriate changes in policies, procedures, and curriculum.
- Edit, update, and revise the faculty handbook each year as needed
- Recruit, train, and supervise student work study assistants
Event Planning
- Plan and schedule advisory council and committee meetings
- Plan and schedule promotion and tenure dinners, retirement receptions, new faculty lunches, events with Admissions, Orientation Leaders and Student Life, etc.
- Create schedule of faculty meetings and agendas. Work with campus colleagues to coordinate and record minutes
- Contribute to university-wide events as needed
Education and Experience
Bachelor’s degree and a minimum of five years’ experience in executive management support required. A master’s or professional degree with professional experience preferred.
Does this position require driving for the university? No
Additional Information
To apply, visit https://elon.peopleadmin.com/postings/9280
Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon’s experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years.In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs “Focused on Student Success.” Elon’s more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.
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